An India-based cosmetics, personal care manufacturer with a portfolio of 20+ products sold across India, the EU, and US. The company develops its own formulations, and also manufactures for private-label brands, so every new product and every reformulation must meet cosmetic regulatory compliance requirements for each market before launch.
Every formulation had to go through cosmetic ingredient screening, ingredient by ingredient, against the prohibited and restricted substance lists of each target market. Regulatory teams did this by hand, cross-referencing spreadsheets, supplier specifications and regulation texts such as the EU Cosmetics Regulation annexes, India’s Cosmetics Rules, 2020 with BIS standards, and US FDA cosmetic ingredient rules. A single formula could take 2 weeks to clear for one market. Rule changes were tracked informally, so the team could not quickly tell which existing products were affected when a regulator updateda list, and launches were held up waiting for regulatory sign-off.
Fragmented, Fast-Changing Regulations
Each market keeps its own prohibited and restricted lists, in different formats, updated on different schedules, with no single source the team could rely on.
Conditional Restrictions, Not Simple Bans
Beyond banned ingredients in cosmetics, many ingredients are allowed only below a concentration limit, in certain product types (leave-on orrinse-off), on certain body areas, or with a mandatory label warning.
Inconsistent Ingredient Identity
The same substance appeared under INCI names, CAS numbers, chemical synonyms and supplier trade names, and some raw materials were mixtures of several regulated substances.
Manual Review as a Launch Bottleneck
Screening one formula for several markets took 2 weeks of expert time, slowing cosmetic compliance sign-off for new launches, reformulations and private-label onboarding.
No Audit Trail of Decisions
The team could not easily show which rule, and which version of it, a clearance decision was based on when auditors, customers or regulators asked.
Pace Wisdom Solutions built an AI-powered ingredient screening and ingredient restriction mapping engine that brings regulatory compliance automation to cosmetic regulatory compliance, clearing a formulation for every target market in one pass, with key capabilities including:
Ingredient Identity Resolution
An ingredient master that matches INCI names, CAS numbers, synonyms and supplier trade names to one record, and breaks supplier mixtures down into their individual regulated substances.
Versioned Regulatory Rule Library
Market-wise prohibited and restricted lists converted into structured, machine-readable rules, capturing concentration limits, product-type and body-area conditions, and required label warnings, with every rule versioned and linked to its source text.
Automated Formula Screening
Upload a formula to the cosmetic ingredient checker and get a status for every ingredient in every market: allowed, restricted with its limit, prohibited, or flagged for expert review, with concentration checks against the actual percentage in the formula.
Restriction Mapping Matrix
A single ingredient-by-market view showing where a product can and cannot be sold as formulated, which restricted ingredients in cosmetics need reformulation, and which warnings must appear on the label.
Regulatory Change Alerts and Expert Sign-Off
When a rule changes, the engine re-screens existing formulas and flags affected products. Regulatory experts review and approve every result, and each decision is recorded with the rule version it relied on.
An India-based cosmetics, personal care manufacturer with a portfolio of 20+ products sold across India, the EU, and US. The company develops its own formulations, and also manufactures for private-label brands, so every new product and every reformulation must meet cosmetic regulatory compliance requirements for each market before launch.
An India-based cosmetics, personal care manufacturer with a portfolio of 20+ products sold across India, the EU, and US. The company develops its own formulations, and also manufactures for private-label brands, so every new product and every reformulation must meet cosmetic regulatory compliance requirements for each market before launch.
Fragmented, Fast-Changing Regulations
Each market keeps its own prohibited and restricted lists, in different formats, updated on different schedules, with no single source the team could rely on.
Conditional Restrictions, Not Simple Bans
Beyond banned ingredients in cosmetics, many ingredients are allowed only below a concentration limit, in certain product types (leave-on orrinse-off), on certain body areas, or with a mandatory label warning.
Inconsistent Ingredient Identity
The same substance appeared under INCI names, CAS numbers, chemical synonyms and supplier trade names, and some raw materials were mixtures of several regulated substances.
Manual Review as a Launch Bottleneck
Screening one formula for several markets took 2 weeks of expert time, slowing cosmetic compliance sign-off for new launches, reformulations and private-label onboarding.
No Audit Trail of Decisions
The team could not easily show which rule, and which version of it, a clearance decision was based on when auditors, customers or regulators asked.
Pace Wisdom Solutions built an AI-powered ingredient screening and ingredient restriction mapping engine that brings regulatory compliance automation to cosmetic regulatory compliance, clearing a formulation for every target market in one pass, with key capabilities including:
Ingredient Identity Resolution
An ingredient master that matches INCI names, CAS numbers, synonyms and supplier trade names to one record, and breaks supplier mixtures down into their individual regulated substances.
Versioned Regulatory Rule Library
Market-wise prohibited and restricted lists converted into structured, machine-readable rules, capturing concentration limits, product-type and body-area conditions, and required label warnings, with every rule versioned and linked to its source text.
Automated Formula Screening
Upload a formula to the cosmetic ingredient checker and get a status for every ingredient in every market: allowed, restricted with its limit, prohibited, or flagged for expert review, with concentration checks against the actual percentage in the formula.
Restriction Mapping Matrix
A single ingredient-by-market view showing where a product can and cannot be sold as formulated, which restricted ingredients in cosmetics need reformulation, and which warnings must appear on the label.
Regulatory Change Alerts and Expert Sign-Off
When a rule changes, the engine re-screens existing formulas and flags affected products. Regulatory experts review and approve every result, and each decision is recorded with the rule version it relied on.
